Doherty Automotive Group

Job Title:   Service Advisor

Department: Service

Reports to: Service Manager

FLSA Status: Exempt

Position Summary: The service advisor isresponsible for scheduling service work in the service department and forselling additional services to customers. 

Essential Duties & Responsibilities:

• Maintain Customer Satisfaction Index (CSI) rating as set by service manager.
• Maintain the prescribed standard for “hours per customer repair order written”
• Greet customers in a timely, friendly and professional manner. Let customers who are waiting know that they will be helped soon.
• Communicate with customer to determine the nature of their mechanical problem(s).
• Obtain accurate customer and vehicle data.
• Test-drive vehicle as necessary.
• Advise customers on the care of their cars and the value of maintaining their vehicles in accordance with the manufacturers’ specifications.
• Lift the hood of every vehicle and look underneath for potential additional repair needs.
• If additional work is needed, clearly explain the exact repair instructions, making a special note of the main reason(s) the customer brought the vehicle in. Repair orders must be legible.
• Notify dispatcher of incoming work.
• Provide estimates for labor and parts. If the cost of service cannot be established during reception, leave open and contact the customer later for approval.
• Establish each customer’s method of payment. Obtain approval of credit, if necessary.
• Obtain customer’s signature on repair order; provide customer with a copy.
• Follow up progress of each repair order during the day. Contact customer by telephone regarding any changes in the estimate of time promised.  Record changes on repair order in the approved manner.
• Handle telephone inquiries regarding work in process and appointments.
• Compare final invoice with original repair order.
• Analyze quality control report to ensure that work is completed as requested to reduce comebacks.
• Deliver vehicle to customer and answer any questions.
• Maintain follow up program on additional items found in need of repair.
• Attend meetings as scheduled.
• Establish and maintain good working relationships with customers to encourage repeat and referral business.
• Ensure that work areas and customer waiting areas are kept clean.

 Qualifications:

 To perform this job successfully, an individual must beable to perform each essential duty satisfactorily.  The requirementslisted below are representative of the knowledge, skill, and/or abilityrequired.  Reasonable accommodations may be made to enable individualswith disabilities to perform the essential functions.

 Education & Experience:

 Associate's degree (A.  A.) or equivalent fromtwo-year college or technical school; or six months to one year relatedexperience and/or training; or equivalent combination of education andexperience.

 Language Skills:

 Ability to read, analyze and interpret general businessperiodicals, professional journals, technical procedures, or governmentalregulations.  Ability to write reports, business correspondence, andprocedure manuals.  Ability to effectively present information and respondto questions from groups of managers, clients, customers, and the generalpublic.

Mathematical Skills:

Ability to work with mathematical concepts such asprobability and statistical inference, and fundamentals of plane and solidgeometry and trigonometry.  Ability to apply concepts such as fractions,percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to define problems, collect data, establish facts,and draw valid conclusions.  Ability to interpret an extensive variety oftechnical instructions in mathematical or diagram form and deal with severalabstract and concrete variables.

Physical Demands:

 The physical demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee isregularly required to talk or hear.  The employee frequently is requiredto stand; walk; use hands to finger, handle or feel; and reach with hands andarms.  The employee is occasionally required to sit and stoop, kneel,crouch, or crawl.  The employee must frequently lift and/or move up to 10pounds and occasionally lift and/or move up to 25 pounds.  Specific visionabilities required by this job include close vision, and distance vision.

Work Environment:

The work environment characteristics described here arerepresentative of those an employee encounters while performing the essentialfunctions of this job. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee isfrequently exposed to wet and/or humid conditions, moving mechanical parts andoutside weather conditions.  The employee is occasionally exposed to fumesor airborne particles, risk of electrical shock, and vibration.  The noiselevel in the work environment is usually moderate.